Within the next nine months, employees located at CDCR headquarters at 1515 S Street will see enhanced security both inside and outside the building, while older furniture is moved out and replaced with modular furniture to better use existing space.
Construction of space is anticipated to begin in late January. Painting and carpet replacement/cleaning will begin this week in vacant areas not affected by construction. This work will be completed before and after hours, furlough Fridays, and weekends to minimize disruptions.
These changes are part of the terms that CDCR, its property managers and the Department of General Services agreed upon for renewing the lease in the twin buildings bounded by R and S streets and 15th and 16th Streets.
According to Jan Dietz, Deputy Director for the CDCR Facilities Management Division which is overseeing the project, the lease for some 305,000-square-feet in the two buildings will assist the Department in maintaining a downtown presence within walking distance of the Capitol and many of the agencies that CDCR interacts with as part of its operations
She said the square footage rate is extremely competitive compared to other available square footage downtown. The lease is for the next eight years, with four years being part of a firm term. A variety of upgrades were incorporated into the lease with no out-of-pocket expense to CDCR.
“As things begin to happen, we plan to communicate with staff and let them know about our schedule of what floors and what areas of the different buildings will be next so they can plan for these events,” Dietz said.
Enhanced security inside and outside the two buildings will be the most visible change to employees and visitors. The planned improvements include closing off the breezeways and making the entrance on S Street as the only “entrance” for any visitors or those who enter who don’t have security access badges that are accessible to the building. Security officers will be posted at that location and all persons entering will be required to either display their CDCR-issued photo identification or be required to sign in.
“There will also be cameras recording who comes and goes,” Dietz said. “We will ask employees to be vigilant and not let anyone in who isn’t an employee or doesn’t have an access badge.”
Upgraded Work Areas
In the past year, many components of the Division of Support Services, such as Accounting, Contracts and Payroll have relocated from 1515 S Street to a complex of office space in Rancho Cordova where CDCR has long term leases.
The empty office space will be reconfigured and more efficiently planned as older office furniture is moved out and replaced with newer cubicles the CDCR received as surplus from the Department of Consumer Affairs. The older furniture is being offered to other state agencies that don’t plan cubicle conversions in the near future to further maximize state resources
The modular furniture will free up the use of meeting rooms that currently house staff. The more efficient modulars will provide more privacy for individual employees while reducing the current square feet needed, according to Dietz.
With these and other efficiencies,, groups such as Office of Human Resources and Office of Legal Affairs can consolidate and move into one general area rather than being scattered around the two buildings as they have prior to this. This will help make their operations more efficient and is also intended to better serve CDCR employees and other customers.
CDCR space planners have been working on this so called “stacking plan” since Fall 2008 to ensure existing space needs and requests are accommodated and that offices previously scattered around the building can now be clustered together in central locations.
Regular updates of construction progress will be posted on CDCR’s Intranet site as well as in the lobby areas of the two buildings.